Office Management (m/f/d)

Tasks We are looking for a proactive, organized, and versatile Office Manager and Executive Assistant to join our dynamic team in Hamburg. In this dual-role position, you will play a central part in ensuring the seamless operation of our office while supporting the Managing Director in essential administrative functions.

• Oversee daily office operations, ensuring the office remains stocked and organized by managing supplies such as food, beverages, stationery, and other essentials.
• Coordinate company events, including bi-monthly All-Hands meetings, making restaurant reservations, and setting up necessary technology.
• Maintain and organize both physical and digital records for easy access to important documents, implementing filing systems to keep the office running efficiently.
• Manage general administrative tasks, including scheduling meetings, supporting travel arrangements, and assisting senior management with office-related projects.

• Provide comprehensive administrative support, including calendar management, coordinating meetings, and preparing documents as needed.
• Organize travel arrangements, handle expense reports, and assist with any administrative tasks that ensure smooth day-to-day operations.
• Coordinate essential HR-related tasks, supporting employee onboarding, managing personnel records, organizing payroll processing, and administering benefits.

• Collaborate closely with the DACH leadership team and work with the Group People & Culture team to ensure that HR processes and policies are implemented smoothly across the region.

• Minimum 2 years of experience in Office Management or a similar role.
• Ability to anticipate needs before they arise and take initiative to address them.

• Excellent written and verbal communication skills in German (C1/C2) and English.
• First experiences with HR processes and local labor laws as well as experience in handling HR administrative tasks, such as payroll processing is a plus.
• Team player with a positive and collaborative attitude and ability to build strong relationships.
• Ability to work independently and manage multiple priorities effectively.

You feel comfortable switching between different tasks and responsibilities and excel in a fast-paced, dynamic work environment.

• Opportunity to work in a fast-paced and dynamic environment, be part of a growing and innovative company with a global reach and make a real impact on the success of Spotler in the DACH market.
• Possibility to work partially from home, but you can come to our Hamburg or Berlin office as often as you like.
• More time for what you want to do: Take part in our current work rotation, where the whole team gets an extra day off every other Friday (with the same full-time salary).
• If you like travelling by bus, train or bike, we will subsidise your public transport ticket or Swapfiets subscription.

• Stay fit and take advantage of our Urban Sports Club membership subsidy.
• Regular team lunches and team events give you the opportunity to socialise outside of work if you feel like it.