Office Manager / Foreign Language Secretary
Plug and Play | Stuttgart | join.com |
WHO WE ARE:
Plug and Play is a global innovation platform and venture capital firm. Our mission is to make innovation open to anyone, anywhere. Each year, hundreds of entrepreneurs join our vertical-specific accelerator programs to team up with our corporate members or receive a direct investment from Plug and Play.
Plug and Play has over 50 locations across the world and our corporate members include: The Alliance to End Plastic Waste, USAA, Visa, Nationwide, Aflac, Daimler, Ford, Nissan, BP, Johnson & Johnson, Roche, Pfizer, Walmart, Coca Cola, Adidas, and over 500 more.
Plug and Play’s corporate members utilize Plug and Play to identify the best startups to meet their challenges. Plug and Play’s proven investment track record includes Honey, Guardant Health, ApplyBoard, BigID, Kustomer, Rappi, Flutterwave, Hippo, PayPal, Lending Club, Dropbox, and many more.
STARTUP AUTOBAHN is one of our flagship innovation platforms, located in Stuttgart, Germany. The platform is one of the largest in Europe and is pioneering the future of mobility, production, enterprise and beyond. STARTUP AUTOBAHN unites global young tech companies with the unrivaled tech expertise of Silicon Valley and the best of German engineering.
Tasks
YOUR TASKS:
Your main responsibility will be as our Office Manager:
Ensure the flow of information between team and management
• Be the contact person for external providers (insurances, suppliers, authorities etc.)
• Be the contact person for our HR, Accounting, Legal and IT Departments in Spain
• Provide basic accounting support (e.g. collect invoices and review team expenses)
• Provide basic HR support (e.g. coordinate interviews, manage our office’s listings on recruitment portals, prepare and coordinate onboarding and offboarding processes, support with visa letters)
• Manage our general office logistics
• Open, sort and distribute incoming emails, correspondence and deliveries
• Maintain the office’s electronic and analogue filing system
• Keep an inventory of office hardware and mobile phone contracts
• Office purchasing (general office supplies, snacks and drinks, etc.)
• Organize team trips, celebrations and other team events
• Support with office visits
Additionally, you will provide general assistance to the Managing Director with some of his daily tasks:
Organize and manage his calendar
• Plan and prepare meetings
• Travel management
• Prepare his monthly expense reports
• Provide support with the HR employee reviews
• Prepare weekly activity reports for Management
• Do research and prepare presentations and briefings
Requirements
WHO WE ARE LOOKING FOR:
Organizational talent with analytical capabilities and quick learning ability
• Highly motivated work style, strong people skills and positive mindset
• Structured, and independent approach to work with the ability to prioritize tasks
• Detail-oriented and trustworthy
• Excellent communication skills in German and English - Spanish would be a great addition
• Fluent in MS Office - experience with MacOS would be a plus
• Ideally, you will have a business or administrative sciences background
• We are looking for someone who can join as soon as possible and who is willing to make a long-term commitment
Benefits
WHAT WE OFFER:
Be part of Plug and Play – the biggest and fastest growing startup innovation platform globally with 50+ locations worldwide
• Be at the forefront of innovation and get insights into groundbreaking technologies
• Work together with a dynamic, international and open-minded team
• Free office snacks and beverages
• Optional discounted gym membership
• Plug and Play's global attendance policy: 3 days at the office, 2 days at home
Plug and Play is a global innovation platform and venture capital firm. Our mission is to make innovation open to anyone, anywhere. Each year, hundreds of entrepreneurs join our vertical-specific accelerator programs to team up with our corporate members or receive a direct investment from Plug and Play.
Plug and Play has over 50 locations across the world and our corporate members include: The Alliance to End Plastic Waste, USAA, Visa, Nationwide, Aflac, Daimler, Ford, Nissan, BP, Johnson & Johnson, Roche, Pfizer, Walmart, Coca Cola, Adidas, and over 500 more.
Plug and Play’s corporate members utilize Plug and Play to identify the best startups to meet their challenges. Plug and Play’s proven investment track record includes Honey, Guardant Health, ApplyBoard, BigID, Kustomer, Rappi, Flutterwave, Hippo, PayPal, Lending Club, Dropbox, and many more.
STARTUP AUTOBAHN is one of our flagship innovation platforms, located in Stuttgart, Germany. The platform is one of the largest in Europe and is pioneering the future of mobility, production, enterprise and beyond. STARTUP AUTOBAHN unites global young tech companies with the unrivaled tech expertise of Silicon Valley and the best of German engineering.
Tasks
YOUR TASKS:
Your main responsibility will be as our Office Manager:
Ensure the flow of information between team and management
• Be the contact person for external providers (insurances, suppliers, authorities etc.)
• Be the contact person for our HR, Accounting, Legal and IT Departments in Spain
• Provide basic accounting support (e.g. collect invoices and review team expenses)
• Provide basic HR support (e.g. coordinate interviews, manage our office’s listings on recruitment portals, prepare and coordinate onboarding and offboarding processes, support with visa letters)
• Manage our general office logistics
• Open, sort and distribute incoming emails, correspondence and deliveries
• Maintain the office’s electronic and analogue filing system
• Keep an inventory of office hardware and mobile phone contracts
• Office purchasing (general office supplies, snacks and drinks, etc.)
• Organize team trips, celebrations and other team events
• Support with office visits
Additionally, you will provide general assistance to the Managing Director with some of his daily tasks:
Organize and manage his calendar
• Plan and prepare meetings
• Travel management
• Prepare his monthly expense reports
• Provide support with the HR employee reviews
• Prepare weekly activity reports for Management
• Do research and prepare presentations and briefings
Requirements
WHO WE ARE LOOKING FOR:
Organizational talent with analytical capabilities and quick learning ability
• Highly motivated work style, strong people skills and positive mindset
• Structured, and independent approach to work with the ability to prioritize tasks
• Detail-oriented and trustworthy
• Excellent communication skills in German and English - Spanish would be a great addition
• Fluent in MS Office - experience with MacOS would be a plus
• Ideally, you will have a business or administrative sciences background
• We are looking for someone who can join as soon as possible and who is willing to make a long-term commitment
Benefits
WHAT WE OFFER:
Be part of Plug and Play – the biggest and fastest growing startup innovation platform globally with 50+ locations worldwide
• Be at the forefront of innovation and get insights into groundbreaking technologies
• Work together with a dynamic, international and open-minded team
• Free office snacks and beverages
• Optional discounted gym membership
• Plug and Play's global attendance policy: 3 days at the office, 2 days at home
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