(Senior) Coordinator Facility Management

HYBRIDE POSITION

We are looking for a (Senior) Coordinator Facility Management. The position is located in the Global Real Estate function, part of the Global HR Function.

PURPOSE AND SCOPE:

Ensuring the efficient operation of building systems at German Nephrocare centers; managing external facility management service providers to achieve cost-effective performance; optimizing energy consumption across German Nephrocare centers; representing Fresenius Medical Care at the Bad Homburg office campus regarding facility services.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

Primary Responsibilities:

• Technical Services: Define legally and technically required services for technical building equipment (inspection, maintenance, testing).
• Infrastructure Services: Detail site-specific services (e.g., winter services, waste disposal, landscaping, cable TV supply).
• Supplier Management: Select suitable service providers, manage tenders, and award contracts.
• Performance Oversight: Monitor and control service delivery by providers.
• Invoice Verification: Review and verify invoices from external companies.
• Documentation & Action: Ensure documentation of services and initiate necessary actions (repairs).
• Regulatory Compliance: Implement changing legal requirements in facility management processes; establish and maintain a current consumption data recording system for all energy uses (electricity, heat, water).
• Energy Analysis: Conduct time- and location-specific analyses and comparisons of energy consumption to develop savings strategies (behavioral, operational, technical).
• Implementation of Savings: Implement developed and profitable consumption savings.

Secondary Responsibilities:

• Renewal Strategies: Develop renewal strategies for technical building equipment based on lifecycle costs.
• Warranty Management: Manage warranties related to technical building equipment from construction projects.
• Quality Assurance: Ensure consistent service quality, process efficiency, and cost-effectiveness across the portfolio.
• Project Support: Provide operational consulting support for construction projects regarding technical building equipment.
• Energy Efficiency: Develop measures to increase energy efficiency considering technical development possibilities (e.g., energy-efficient heating systems, renewable electricity generation).
• Access Management: Manage property-specific access concepts.
• Operational Task Management: Distinguish and delegate operational "peripheral tasks" of technical facility management (e.g., janitorial duties) to appropriate personnel.
• Strategic Solutions Development: Develop structural, portfolio-wide solutions to enhance efficiency and effectiveness across all facilities.
• EDUCATION AND REQUIRED CREDENTIALS:
• Education: Successful completion of a university degree in technical building equipment, facility management, or supply engineering.

EXPERIENCE AND SKILLS:

• Experience: At least 5 years of professional experience in the field of building technology or facility management.
• Management Experience: Proven experience in building operations, corporate real estate management (CREM), technical property management, and facility management.
• Client-Side Experience: Experience in managing facility management service providers from the client side.
• Market Knowledge: Familiarity with the facility management service provider market, ideally with an established network.
• Tender and Contract Management: Experience in tendering, awarding contracts, and managing contracts (work contracts, warranty, defect management).

Key Personal Attributes:

• Service Orientation: Strong service mindset.
• Management Skills: Excellent management, conceptual, and analytical skills.
• Independence: High level of independence and initiative, while being a team player.
• Organizational Skills: Strong organizational abilities and structured work approach.
• Negotiation Skills: Confident and effective negotiator.
• Leadership: Poise and assertiveness.

Additional Knowledge:

• Technical Knowledge: Good general knowledge of building technical regulations (DIN, GEFMA).
• Languages: Fluent in German (spoken and written), good command of English (spoken and written).
• IT Skills: Proficiency in MS Office software and experience with CAFM systems.
• Product Knowledge: (Insert any specific product knowledge if applicable).
• Travel: Willingness to travel within Germany.

Why Join Us:

• Opportunity to work with a leading company in the healthcare sector.
• Collaborative and innovative work environment.
• Commitment to sustainability and energy efficiency.