HR Assistant (office based in Munich)

Job Summary :

Are you passionate about learning, growth, and making a difference in HR?

We’re looking for an enthusiastic office-based HR Assistant to support our international HR team with daily operations, employee relations, and HR projects across DACH, Baltics, Italy and Spain. This role provides an excellent opportunity to develop your HR skills and gain experience with all facets of HR administration.

Responsibilities :

• You will act as the first point of contact for candidates, shaping the candidate experience by arranging interviews and responding to candidate inquiries.
• You will provide administrative support in the recruitment and onboarding processes, assisting with scheduling, document creation, and onboarding preparations.
• You will manage employee files by handling contract amendments, updating records for current and former employees, and ensuring data accuracy.
• You will be responsible for creating essential HR documents, such as employment contracts, certificates, and reports, while maintaining confidentiality.
• You will handle sensitive employee information with care and ensure compliance with data protection regulations.
• You will maintain and update HR systems for employee information and time management, ensuring accuracy and timeliness in data entries and deadline tracking.
• You will collaborate with internal departments on HR-related needs to support smooth interdepartmental operations.
• You will schedule and monitor health and safety appointments for employees to ensure compliance with occupational health requirements.
• You will assist with HR projects and marketing initiatives under the guidance of HR Managers and Generalists, contributing to employee engagement and HR branding efforts.
• You will manage communication with external bodies such as health insurance providers, social security offices, tax authorities, and immigration offices as needed.

This position is office-based in Munich.

Qualifications :

• Bachelor’s degree in Human Resources, Business Administration, or a related field, or equivalent
• Minimum of 2 years’ experience in a similar HR / administrative role.
• Proficiency in Microsoft Word, Outlook, and Excel.
• Strong attention to detail and organizational skills.
• Excellent communication skills and a customer-focused approach.
• Ability to handle sensitive information with confidentiality and professionalism.
• Languages: fluent in German and English.

If you’re looking to join a dynamic team and grow your career in HR, we’d love to hear from you!

Medpace Overview :

We leverage local regulatory and therapeutic expertise across all major areas including oncology, cardiology, metabolic disease, endocrinology, central nervous system, anti-viral and anti-infective. Headquartered in Cincinnati, Ohio, employing more than 5,000 people across 40+ countries.

Why Medpace? :

People. Purpose. Passion. Make a Difference Tomorrow. Join Us Today.

The work we’ve done over the past 30+ years has positively impacted the lives of countless patients and families who face hundreds of diseases across all key therapeutic areas. The work we do today will improve the lives of people living with illness and disease in the future.

• Hybrid work-from-home options (dependent upon position and level)
• Competitive PTO packages
• Company-sponsored employee appreciation events
• Employee health and wellness initiatives
• Flexible work schedule
• Competitive compensation and benefits package
• Structured career paths with opportunities for professional growth

• Recognized by Forbes as one of America's Best Mid-size Companies in 2021, 2022 and 2023
• Continually recognized with CRO Leadership Awards from Life Science Leader magazine based on expertise, quality, capabilities, reliability, and compatibility

What to Expect Next

A Medpace team member will review your qualifications and, if interested, you will be contacted with details for next steps.

EO/AA Employer M/F/Disability/Vets