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Personnel Management & Compliance:

• In-process new employees into the German system, ensuring all necessary paperwork and documentation is completed.
• Handle the registration of American employees into the German social security system, including assistance with residence and work permits.
• Ensure compliance with German employment laws and maintain up-to-date knowledge of employer responsibilities in Germany.
• Draft and edit employment contracts for new hires, contract extensions, and terminations, ensuring legal accuracy in both German and US contexts.

HR Administration:

• Coordinate the onboarding process, including providing information on benefits, payroll, and compliance with local labor laws.
• Track and manage employee records, including sick leave, vacation days, and other absences.
• Support employees in the field, tracking Temporary Duty (TDY) assignments and assisting with any HR-related needs during deployments.

Accounting & Payroll:

• Track and process employee expense reports and manage reimbursements efficiently.
• Input payroll data into DATEV for processing, ensuring accurate records for bookkeeping, payroll, and compliance purposes.
• Prepare and organize invoices for submission to clients, particularly within the US government contracting framework.

Other Responsibilities:

• Maintain organized records of financial documents, employee files, and other critical business documentation.
• Serve as the primary point of contact between our Germany-based office and the US headquarters for HR and financial matters.

Requirements:

• 1-2 years of experience in HR, payroll, or accounting, preferably in an international or German-based role.
• Familiarity with DATEV or similar payroll/bookkeeping software.
• Knowledge of German employment laws and regulations, especially regarding the employment of non-EU citizens.
• Experience with German social security and the process of registering foreign employees.
• Strong organizational and multitasking skills, with attention to detail.
• Fluency in English is required; proficiency in German is highly preferred.
• Excellent communication skills and ability to work in a small team.

Benefits:

• Competitive salary based on experience.
• Opportunity to work in a dynamic and growing business.
• Collaborative and supportive work environment.
• Exposure to both US government contracting and German employment systems.

Language:

• English (Preferred)

Work Location: In person